Leeds Gilbert & Sullivan Society
Leeds Gilbert & Sullivan Society
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Privacy Policy

Below details primary elements of our Privacy Policies.  That includes information in relation to this website and also other activities of the society.

Privacy Policy for Members and Supporters of the Society

Intro

Leeds Gilbert and Sullivan Society is committed  to protecting personal information. This  Privacy Policy relates to our use of any personal information we collect from you when you become a Member or Supporter of the  Society. Members pay a membership fee and  Supporters are individuals who are involved in  supporting the activities of the Society. This  involvement includes (but is not limited to)  scenery construction, costumes, properties,  publicity, front of house arrangements, stage  management, sound, lighting, direction,  choreography, music and orchestra.  Supporters also include lapsed members, as  such members normally wish to remain in  contact with the society and may wish to renew their membership at a future date. 

Details

The personal information we collect from you

We collect basic personal details such as your  name, address, e-mail address, telephone  number, subscriptions and dates paid,  standing order details. For Members, we may  also take your photograph and ask you for  your biography.


How we use information

We will use your information to send you  newsletters, letters or emails to give you  details of General Meetings, Shows, Rehearsals,  Production Meetings and similar events that  are likely to be of interest to you. Your name, and possibly photograph and biography, may  appear in our show Programmes and  newsletters. Your information may also be  shared with our committee members (who are  our Society’s Trustees). This use is in our  ‘Legitimate Interest’. You will be aware that  our show programmes are public documents  and that our newsletters are shared amongst  our membership and with our supporters. We will not share your information with other third  parties without your consent.


Security 

We put in place reasonable security measures  to protect against any unauthorised access or  damage to, or disclosure or loss of, your  information.


Your rights

Please let us know if your information changes  as it is important that the personal information  we hold about you is accurate and up to date. We will keep your information indefinitely after  you remain an active member or supporter of  Leeds Gilbert and Sullivan Society. We keep  your information because you may resume  your connection with Leeds Gilbert and  Sullivan Society and take part again in our  activities. However, you can ask us to remove  your personal information from our records at  any time and we will do so and stop sending  you any further newsletters.


You have the right to request a copy of all the  personal information we hold about you in a  Subject Access Request. To do this, simply  write to us at the address below. We will take  all reasonable steps to confirm your identity  before providing you with details of any  personal information we may hold about you


Changes to this Privacy Policy 

We may amend this Privacy Policy from time to  time; for example, to keep it up to date or to  comply with legal requirements. If there will be  any significant changes made to the use of  your personal information in a manner  different from that stated, we will seek your  permission first. 


How to contact us 

For any questions or concerns relating to this  Privacy Policy or our data protection practices,  or to make a Subject Access Request, please  contact us through this website.

Privacy Policy: Children in our Productions & their Parents

Intro

The Leeds Gilbert and Sullivan Society is committed to protecting personal information. This Privacy Policy relates to our use of any personal information we collect about children who audition for or are cast in one of our productions and their parents/guardians. We collect this information from you and/or from your parents or guardians. 

Details

The information we collect

Prior to the auditions, we will collect basic personal details such as your name, address, date of birth, parents’ names, address, e-mail address and telephone number, subscription amounts and dates paid. Prior to the auditions we will ask you and/or your parents/ guardians to consent to the collection of this personal information and the uses to which it will be put. We are able to accept consent directly from children over 13.

How we use information

We will use your personal information and your parents’/ guardians’ personal information: • for planning any aspect of the production

  • to send you details of our rehearsals and communicate with you about any aspect of the production
  • to support your health and well-being whilst you are taking part in rehearsals and performances
  • to comply with any legal requirements regarding your participation in the production
  • and to compile entries in our show Programme


Security

We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your personal information or your parents’/guardians’ personal information.


Your rights

Please let us know if your personal information or that of your parents/guardians changes as it is important that the information we hold about you is accurate and up to date. Circulating information to you and your parents/ guardians is a necessary part of being a member of the company but when the production is over, we will remove your personal information and that of your parents/guardians from our files. You and your parents/ guardians have the right to request a copy of all the personal information we hold about you and them in a Subject Access Request. Todo this, simply write to us at the address below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.


Changes to this Privacy Policy

We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner  different from that stated, we will seek your permission first.


How to contact us

For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us through this website.

Privacy Policy for Patrons on our mailing list

Intro

The Leeds Gilbert and Sullivan Society is  committed to protecting personal  information. This Privacy Policy relates to  our use of any personal information we  collect from you when you come to one  of our productions and join our mailing  list. 

Details

The personal information we collect from you

We collect basic personal details such as your  name, address, e-mail address, telephone  number.


How we use information

We will use your information to tell you about  our forthcoming shows and similar events that  are likely to be of interest to you. This is  called ‘Legitimate Interest’. We will not share  your information with third parties without  your consent


Security

We put in place reasonable security measures  to protect against any unauthorised access or  damage to, or disclosure or loss of, your  information.


Your rights

Please let us know if your information changes  as it is important that the personal information  we hold about you is accurate and up to date. You are on our mailing list because you have  been to one of our productions or have  expressed an interest in them. Circulating  information to you is a necessary part of  promoting our productions but you can ask us  to stop sending you this information and  remove details from our files at any time. You  have the right to request a copy of all  information we hold about you in a Subject  Access Request. To do this, simply contact us  at the address below. We will take reasonable  steps to confirm your identity before providing  you with details of any personal information  we may hold about you.


Changes to this Privacy Policy

We may amend this Privacy Policy from time to  time; for example, to keep it up to date or to  comply with legal requirements. If there will be  any significant changes made to the use of  your personal information in a manner  different from that stated, we will seek your  permission first. 


How to contact us

For any questions or concerns relating to this  Privacy Policy or our data protection practices,  or to make a Subject Access Request, please  contact us through this website.

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